Clinical placement platform for Kenyan training institutions

Everything Your School Needs
to Go Fully Paperless

From student assignments to hospital coordination and regulatory documentation — ClinPlacer replaces your spreadsheets, emails, and paper logs with one powerful platform built for Kenyan nursing schools.

Bulk Cohort Assignment
Full Audit Trail
Zara AI Assistant
Paperless Workflow
Book a Free Demo View Pricing
The old way

Sound familiar?

Excel spreadsheets that break and get corrupted

Chasing hospitals and supervisors by email for weeks

Stacks of printed introduction letters for every student

Manual assignments taking days every semester

Students finding out their placement at the last minute

No audit trail when NCK comes for inspection

The ClinPlacer way

Everything online. Zero paper.

Assign entire cohorts in minutes, not days

Students notified instantly by email when placed

Full audit trail, exportable whenever inspection time comes

Fair rotation tracking across all departments automatically

Real-time dashboard showing every active placement

Zara AI answering placement questions 24/7

The platform

One dashboard. Everything in view.

School admins, HODs, supervisors, and students all log into one platform. Every role sees exactly what they need — nothing more, nothing less.

ClinPlacer dashboard — clinical rotation management for Kenyan nursing schools

Real-time overview of all active student placements across partner hospitals

Powered by AI

Meet Zara —
Your Clinical Placement AI Assistant

Zara works inside ClinPlacer 24/7 — answering questions, monitoring placements, flagging issues before they become problems, and helping every user get things done faster.

Intelligent Placement Suggestions

Zara analyses capacity and your institution's fairness rules to suggest balanced student assignments.

Real-Time Monitoring

Continuous oversight of all active placements. Zara alerts you to conflicts, expiring rotations, or missing records before they escalate.

On-Demand Chat Support

Ask Zara anything — "Which students need paediatrics next?" or "Show me students ending this week" — and get instant answers.

Predictive Insights In Development

We're building pattern detection into Zara to flag likely bottlenecks — such as a facility approaching oversubscription — before they happen.

Private & Secure

Zara only works with your institution's own placement data to answer questions — it does not share that data externally.

Zara

Online • AI Assistant

Hello! I'm Zara, your ClinPlacer AI assistant. How can I help with your placements today?
Which students are ending their rotation this week?
I found 14 students ending rotations this week across 3 facilities. Want me to prepare reassignment suggestions for all of them?
Yes please — prioritise fairness and NCK requirements.
Done. I've prepared 14 reassignment suggestions — within your fairness rules, no facility oversubscribed. Ready to apply?
Ask Zara about your placements...

Zara is available to all users — admins, HODs, supervisors, and students

Platform features

Built for how Kenyan nursing schools actually work

Every feature was designed around real problems reported by school administrators, HODs, and clinical coordinators across Kenya.

Intelligent Placement Management

Assign entire cohorts in minutes

  • Bulk cohort assignments from Excel upload
  • Automatic fairness checks — no student gets a repeat
  • Real-time capacity monitoring per hospital
  • Custom rules for NCK department requirements

Safe Mass Actions

Change 200 records without a single mistake

  • Live preview shows exactly who is affected
  • Mandatory reason logging for every bulk change
  • Confirmation gate before irreversible actions
  • Perfect for semester transitions

Smart Transfer Validation

Prevents illogical placements automatically

  • Same hospital + same department blocked immediately
  • Inline error messages guide corrections in real time
  • Seamless inter-hospital transfers supported
  • Rules aligned with Kenyan clinical training standards

Complete Audit Trail

Built for inspection readiness

  • Every change logged with timestamp and user
  • Mandatory reason prevents undocumented edits
  • Exportable to PDF for regulatory submissions
  • Full history view separate from active records

Instant Student Notifications

Students know before they even ask

  • Email alerts on placement, transfer, or ending
  • Customisable notification templates
  • Delivery confirmation logs for accountability
  • No more students calling to ask "where am I posted?"

Role-Based Secure Access

Everyone sees only what they need

  • School admin, HOD, supervisor, student roles
  • Session-based auth with automatic timeouts
  • Students cannot see other students' data
  • Facility admins limited to their own hospital

Real-Time Dashboard & Reports

Decision-making data always in front of you

  • Live KPI cards for placements, facilities, students
  • Charts for trends, cohort distribution, rotations
  • Activity feed with unread notifications
  • Exportable compliance and placement reports

Mobile-First Design

Manage placements from anywhere in Kenya

  • Fully responsive — works on any phone or tablet
  • Touch-optimised controls for field use
  • Fast loading even on slower connections
  • No app to install — runs in your browser

Built for Scale & Reliability

Hosted in Kenya, built to grow with you

  • Handles thousands of students across multiple years
  • Hosted on Kenyan servers — data stays in the country
  • Access-controlled, monitored infrastructure
  • Regular backups with a disaster recovery process
One platform, every role

ClinPlacer works for everyone in your institution

Every user type gets a tailored experience — the right tools, the right information, nothing extra.

School Admins

  • Full placement control
  • Cohort management
  • Reports & compliance
  • Staff management

HODs & Faculty

  • Department oversight
  • Student progress view
  • Rotation approvals
  • Ask Zara for help

Supervisors

  • View assigned students
  • Confirm attendance
  • Submit reports
  • Contact school admin

Students

  • View current placement
  • Receive notifications
  • Check rotation history
  • Ask Zara questions

Designed Around Nursing Council of Kenya Expectations

ClinPlacer's audit trail, fair rotation tracking, and documented change logs are built to support your institution's own inspection readiness. ClinPlacer is not itself certified or accredited by NCK — meeting your institution's regulatory requirements remains your responsibility, and the Platform is a tool built to help you do that with less scrambling for records.

Book a Demo
FAQ

Questions schools ask us

ClinPlacer automatically tracks every student's rotation history and prevents repeat assignments to the same department. The system flags imbalances and Zara can suggest rebalancing actions before fairness issues arise — all aligned with NCK guidelines.
ClinPlacer is not itself certified or accredited by NCK — no software platform is. What we do is design the audit trail, rotation tracking, and reporting around NCK's documentation expectations, so your institution has what it needs when it's time for inspection. Meeting your institution's own regulatory requirements remains your responsibility.
ClinPlacer is built to scale. The platform handles thousands of students across multiple cohorts and academic years without performance issues. Bulk actions let you manage entire year groups in minutes.
Yes — students receive an email notification immediately when they are assigned, transferred, or their placement ends. No more students calling to ask where they are posted.
Zara is ClinPlacer's built-in AI assistant with access to your school's actual placement data. Unlike a generic chatbot, Zara can tell you which students are ending rotations this week, suggest reassignments, flag missing or inconsistent records, and help you generate reports — all within your own account.
All ClinPlacer data is hosted on servers physically located in Kenya. Your student and placement data does not leave the country. See our Security & Trust page for how we protect it.
It depends on the size of your programme and how much existing data needs to be imported. Our team handles setup, imports your existing student data from Excel, and trains your admin staff — book a demo and we'll give you a timeline specific to your institution.
Ready when you are

Stop managing placements
with spreadsheets.

Join nursing schools across Kenya that have already moved their entire placement process online with ClinPlacer. Book a free demo and see the platform working with your actual school setup.

Book a Free Demo View Pricing Plans

No commitment required • Free onboarding support • Data hosted in Kenya